Seminar: From Confused to Confident in E-Invoicing

INTRODUCTION

To equip participants with a clear understanding of Malaysia’s einvoicing requirements, practical implementation steps, and compliance strategies. The session will include a hands-on, interactive approach where participants will present case studies and suggest improvements through group discussions.

COURSE OUTLINE

• Introduction of e-Invoice in Malaysia

• Determine your e-Invoice Implementation Timeline

• How to Collect and Manage Buyer Information for e-Invoicing

  – Establish procedures for gathering necessary buyer details for e-invoicing.

  – Differentiate the approach for existing clients versus new clients.

• How to Handle Buyer Requests and e-Invoice Challenges

  – Develop a structured process for responding to buyer e-invoice requests.

  – Manage system lead time, invoice error, and incomplete buyer information effectively

Proof of Income

• How to Assess Your Current Business Practice

  – Understand the process of issuing invoices, credit notes, debit notes, and refund notes.

  – Identify key roles and responsibilities in recognizing sales and the timing of these processes.

• How to Transition to e-Invoicing

  – Determine the necessary process changes when implementing e-invoicing.

  – Adapt your workflow to comply with e-invoice requirements.

• How to Align E-Invoicing with Your Business Model

  – Identify whether your business operates in a B2B, B2C, or hybrid model.

  – Understand how your business model impacts e-invoice implementation.

  – Treatment of disbursement and reimbursement

• How to Determine the Best e-Invoice Approach for Your Company

  – Evaluate whether to adopt full transactional e-invoicing, full consolidated e-invoicing, or a hybrid model.

• How to Assign Responsibilities and Set Deadlines for e-Invoicing

  – Identify the key person(s) in charge of managing the issuance of e-invoice.

  – Establish clear deadlines and accountability for each step of the process.

Proof of Expenses

How to Manage Self-Billed e-Invoicing

– Learn how to request an e-invoice from your supplier.

– Understand how to assess your supplier to determine whether a self-billed e-invoice is required.

– Identify when a self-billed e-invoice is necessary.

– Classify the types of expenses in your firm that require a self-billed e-invoice.

– Assign responsibilities by identifying the person in charge, setting due dates, and establishing cross-checking procedures.

How to Handle Employment Benefits, Perquisites, and Staff Expense Claims

– Differentiate between company expenses and staff benefits to classify expenses correctly.

– Analyze your current staff claim process and understand the impact of e-invoicing implementation.

– Determine the necessary updates for the employee handbook to fulfil concession conditions.